| Section 4.1 |
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Number. The Executive Board shall consist of five (5) members: Chairperson, Vice Chair, Past Chair, Secretary and Treasurer. |
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| Section 4.2 |
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Chairperson. The Chairperson shall act as Chairperson of the Executive Board; preside at meetings of the Executive Board, meetings of the
general membership and the Annual Meeting, and in conjunction with
other Executive Board members will plan agendas for the Executive Board
and general meetings, facilitate all meetings and serve as spokesperson
for the network. The office of Chairperson shall sign all contracts and
perform such other duties as may be designated by the Executive Board. |
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| Section 4.3 |
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Vice Chair. The Vice Chair shall serve as the Chairperson-elect. In the absence, disability, death, or resignation of the chairperson, the Vice
Chair shall possess all the powers and perform all the duties of that office
until such time as the Chairperson is able to resume those duties or until
the Chairperson's term expires. The Vice Chair shall perform other duties
such as the Chairperson and Executive Board may designate. |
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| Section 4.4 |
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Secretary. The Secretary shall keep minutes of all meetings of the
Executive Board and of the General Membership; keep a file of those
minutes and other records as may be deemed necessary by the Executive
Board; give an oral report summarizing the executive board meeting
minutes, and general meeting minutes at the subsequent general meeting;
ensure the SEFLUC website is current; and the Secretary shall assist with
other document preparation as needed. |
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| Section 4.5 |
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Treasurer. The Treasurer shall collect and receive all money due, be
custodian of this money, deposit money in a bank designated by the Executive Board, and disburse funds only upon order of the Executive Board. Dual signatures shall be required on all disbursal; members of the Executive Board shall be authorized as signatories on all accounts. The Treasurer shall maintain financial records and prepare monthly reports and a simple yearly financial statement and budget. The Treasurer will chair and coordinate all fund raising activities. The Treasurer will administer grants and all other sources of revenue generated by the Council, and maintain a list of members. |
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| Section 4.6 |
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Past Chair. The Past Chair shall assist the Chairperson of the Executive Board; attend meetings of the Executive Board, meetings of the general membership and the Annual Meeting, and in conjunction with other
Executive Board members will plan agendas for the Executive Board and
general meetings, facilitate all meetings and serve as an additional spokesperson for the network. |
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| Section 4.7 |
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Nominations. The Nominating Committee, selected annually by the
Chairperson, will present to the membership a slate of candidates for consideration. Additional nominations will be accepted from the General
Membership at the Annual Election Meeting. |
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| Section 4.8 |
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Selection. New members shall be elected to the Executive Board by a majority of the Voting Members voting at the Annual Meeting. |
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| Section 4.9 |
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Term of Office. The Term of Office for the Executive Board shall be one
(1) year. The Term of Office shall begin on May 1st and end on April 30th. |
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| Section 4.10 |
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Vacancies. Any vacancy occurring in the Executive Board except in the position of Chairperson shall be filled for the remainder of that term by a
majority vote of the remaining Board Members. In the event of a vacancy
in the Chairperson's position, the Vice Chair shall automatically fill the
Chairperson's position and the General Membership shall then select a
new Board Member as described above. |
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| Section 4.11 |
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Meetings. Executive Board Members are expected to attend a majority of all Board and General Meetings in any term year. A Southeast Florida
Utility Council Executive Board Member will miss no more than three (3)
regularly scheduled meetings in one year. |
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| Section 4.12 |
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Quorum. A minimum of ten (10) members of the Council shall constitute a quorum. |
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| Section 4.13 |
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Qualifications. All elected members of the Executive Board shall be
Voting Members of the Southeast Florida Utility Council. |
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| Section 4.14 |
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Policy-Making. The Executive Board may establish policies and
procedures for consideration and approval by the entire council. |
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| Section 4.15 |
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Contracts. The Executive Board may contract for services as deemed necessary to fulfill the purposes of the organization. |
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| Article V: Membership |
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| Section 5.1 |
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Utility Member. A Utility Member shall be any water resources, potable water supply or wastewater management utility representative, public or
private, located in Broward County, Miami-Dade County, Palm Beach County, Monroe County, or Martin County, where such representative agrees to promote Council objectives and programs. A Utility Member will be listed on the Southeast Florida Utility Council mailing list. |
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| Section 5.2 |
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General Member. A General Member shall be an employee of any
consulting firm, regulatory agency, student or associate. |
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| Section 5.3 |
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Member in Good Standing. A Member in Good Standing is a Utility
Member or General Member that is current in their SEFLUC dues payments. A Member in Good Standing will have access to the Members Only portion of the SEFLUC website. |
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| Section 5.4 |
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Voting Member. A Voting Member shall be a Utility Member who is also a Member in Good Standing. Only one (1) Voting Member per utility. A
Voting Member may serve on the Nominating Committee and vote in the selection of the Executive Board at the Annual Membership Meeting and may also vote on issues brought to the membership. If a Voting Member must miss a meeting, a Voting Member may send a representative who can vote and/or make a commitment in his/her absence. A Voting Member not in attendance at the annual Meeting may vote by written proxy according to Policies established by the Board of Directors. |
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| Article VI: Meetings |
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| Section 6.1 |
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General Meetings. General Meetings of the Southeast Florida Utility
Council shall be held at least quarterly at a place agreed upon by the Executive Board. |
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| Section 6.2 |
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Business Items. Business items requested by Voting Members, for
hearing at General Meetings, will be submitted to the Council Chairperson.
The Chairperson is responsible for agenda preparation and shall make
every effort to bring all items to the floor for discussion. |
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| Section 6.3 |
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Annual Meeting. An Annual Meeting shall be held during the month of March, each year to conduct the following business: |
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a) Election of Executive Board
b) Adoption of the Budget
c) Report of Activities
d) Any Other Business of an Appropriate Nature |
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| Article VII: Amendments |
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| Section 7.1 |
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Amendments. These Bylaws may be amended by a two-thirds vote of the Voting Members present at the Annual Meeting. |
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| Section 7.2 |
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Proposals of Change. Proposals for changes in the Bylaws shall be
submitted to the Executive Board by a Voting Member, by a Boardappointed
Committee Chairperson, or by a Member of the Executive Board. All proposed amendments shall be given in writing to every Voting Member at least thirty (30) days prior to being voted upon. |
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| Article VIII: Finances |
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| Section 8.1 |
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Dues. Southeast Florida Utility Council may apply for permission to levy annual dues or an assessment. The dues or assessment would be levied
when needed to finance an anticipated or approved projects and /or annually at the time of membership renewal, and the revenue collected will increase the funds available for Southeast Florida Utility Council uses consistent with its objectives and policies. The Executive Board may raise, lower, or change the annual dues or assessments. These changes must be approved by vote of the membership. |
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| Section 8.2 |
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Fees. Southeast Florida Utility Council reserves the right to collect fees for activities and events as appropriate. |
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| Section 8.3 |
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Financial Controls. All finances shall be managed in accordance with this Charter and all applicable financial rules and regulations of the
country and state. |
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